When you register as a patient at this practice, you provide consent for our practice staff to collect, access and use your personal and sensitive information, such as:
Where possible we will only collect information from you personally, however we may also need to collect information from other sources such as treating specialists, radiologists, pathologists, hospitals, other health care providers, Medicare and the Department of Veterans’ Affairs. We collect information in various ways, such as over the phone, in writing, or in person at the practice. In an emergency situation we may also collect information from your relatives or friends. Your information may be collected and handled by both medical and non-medical staff, and medical or nursing students. All staff and students are bound by confidentiality agreements.
We are required by law to retain medical records for a certain period of time depending on your age at the time we provide services to you, and may retain information for longer than the period required by law.
The information we collect is used for:
Medical care requires full knowledge of patient health information by all members of a medical team. To ensure quality and continuity of patient care, a patient’s information is shared with other doctors, hospitals, pathologists, radiologists, specialists and other health care providers (including those at the KI Health Service and Community Health Service). Your contact details may also be given to other health care providers for the purpose of contacting you about appointments etc. If you wish to exclude certain health providers from this access, you should inform us in writing.
We may also provide your information to disease registers (e.g. cervical, breast, bowel cancer screening etc.) to assist with preventative health management. Please let us know in writing if you wish to opt out.
Doctors may be required by law to disclose your information under certain circumstances, including reporting communicable diseases; reporting to Medicare, government regulatory bodies and hospitals; and under court order, subpoena, search warrant or coroner’s court summons. Doctors may also disclose your information for medical defence purposes or for the purpose of a confidential dispute resolution process.
We may disclose your information where it is necessary to do so in order to lessen or prevent a serious threat to a patient’s life, health or safety; or to public health or safety; of if it is required to locate a missing person.
We may provide de-identified statistical data to third parties for research purposes. For research purposes, we will gain your consent prior to disclosing any information which identifies you.
We may also disclose information about you to outside contractors to carry out activities on our behalf, such as an IT service provider, solicitor or debt collection agent. We impose security and confidentiality requirements on how they handle your personal information. Outside contractors are required not to use information about you for any purpose except for those activities we have asked them to perform.
It is the policy of our practice to maintain accurate and up to date information. There are serious consequences which could result if you do not provide us with accurate information. Withholding information from your health providers, or failing to provide us with enough information to contact you in a timely manner, may put your health or life at risk. Please assist us by informing us if any of your details or circumstances change as soon as possible. For the purpose of keeping the information about you accurate, we may ask you to confirm your details each time you attend the practice.
Your information may be stored in either paper or electronic format. Our practice takes all reasonable steps to protect your information from any loss or unauthorised access, including:
If you believe any of the information we hold about you is incorrect, please advise us in writing or speak to your doctor.
Because we are committed to providing the safest and highest quality health care possible, it is impracticable for us to deal with you anonymously or under a pseudonym. This is because doing so may prevent us from obtaining a medical history and test/treatment results; effect our ability to provide continuous care in conjunction with other health care providers; and will result in you being unable to obtain a Medicare benefit for the service we provide. If being unable to deal with us in this way raises any issues for you, please discuss them either with your doctor or the Practice Manager, who will seek further information about how we can assist.
You have the right to access your information. You can access your information by making a request in writing, or if that is not possible, verbally. You are not required to provide us with a reason for accessing your information, however we will ask you to let us know whether you would like a copy of your entire records, or certain parts of it. Usually information is available within two weeks of your request. Please speak to either your GP or our administration staff to request access to your information.
If you need us to release your information to a third party, or transfer your records to another GP Practice, we will require your authority. Please contact our administration staff to obtain an authority/release form.
There may be legal reasons which prevent us from providing access to your information (for example, where disclosure may cause a serious threat to your health or safety). In these circumstances, we will notify you and let you know why. Under certain circumstances, the doctor may provide you with the opportunity to view your records rather than providing you with a copy.
Children, relatives and other dependants also have a right to privacy, and access by parents, guardians, carers etc. will be determined by legal requirements. If you wish for a parent, guardian, carer or relative to access information such as results on your behalf, we require a written authority.
We reserve the right to charge for reimbursement of our costs incurred to provide you with access to your records, however you will be notified of any cost prior to provision of access.
We will not transfer your information to an overseas recipient unless we are required to do so by law.
If you have a complaint about the privacy of your personal information, we request that you contact us in writing. Upon receipt of a complaint we will consider the details and attempt to resolve it in accordance with our usual complaints procedures.
In an emergency, please dial 000.
The Kangaroo Island Medical Clinic is open Monday to Friday, 8:45 am to 4:45 pm. If you need urgent care outside of these hours, please contact the KI Health Service (hospital) by phone on 08 8553 4200. The Health Service is located at Corner Wheelton Street and The Esplanade, Kingscote SA 5223. At the KI Health Service you will be triaged by the RN and the on-call doctor will be called in if necessary.